Executive Administrative Assistant - Dynamic Trading Environment

Join TBB Trading as an Executive Administrative Assistant and play a pivotal role in supporting our fast-paced trading operations in beautiful Bali. This position offers a unique opportunity to work in a dynamic environment where your organizational skills and attention to detail will be put to the test. As part of our team, you'll be responsible for managing critical administrative tasks that ensure the smooth operation of our trading activities, from coordinating schedules to maintaining our office infrastructure.

At TBB Trading, we pride ourselves on fostering a collaborative and innovative workplace. Our team is passionate about delivering exceptional service to our clients, and we're looking for an Executive Administrative Assistant who shares this commitment. In this role, you'll have the chance to contribute to our company's growth while enjoying the vibrant culture and natural beauty of Canggu, Bali. If you're ready to take on this exciting challenge and make a real impact, we invite you to apply and join our dynamic team.

📋 Tanggung Jawab Pekerjaan

Key Responsibilities:

• Manage and coordinate the schedules of senior executives, ensuring all meetings and appointments are efficiently organized and communicated.
• Maintain and update our office management system, including tracking travel arrangements, expenses, and other administrative tasks.
• Assist in the preparation and distribution of meeting agendas, minutes, and other relevant documents.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, ensuring timely and accurate responses.
• Support the office infrastructure by managing supplies, ordering office equipment, and coordinating with vendors.
• Assist in the organization and execution of company events and meetings, including coordinating with venues and catering services.
• Provide administrative support to the trading team, including data entry, document preparation, and other clerical tasks.
• Maintain the confidentiality and security of sensitive information, adhering to company policies and procedures.

🎓 Kualifikasi & Syarat

Kualifikasi & Syarat:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum 3 years of experience in an administrative or executive assistant role, preferably in a trading or corporate environment.
• Proficient in Microsoft Office Suite, including Outlook, Excel, and Word.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact with senior executives and other stakeholders.
• High attention to detail and accuracy in handling sensitive information.
• Familiarity with project management tools such as Trello, Asana, or Monday.com is a plus.
• Ability to work well in a fast-paced, dynamic environment with the ability to adapt to changing priorities.

🛠️ Keahlian

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